Enrolment Policy

//Enrolment Policy
Enrolment Policy2019-02-06T09:52:06+00:00

Enrolment Policy

Holy Cross Mercy School 

Legal Framework

Section 9 (j) of the Education Act 1998 specifies, that “A recognized school shall ….Subject to this Act and in particular section 15 (2) (d), establish and maintain an admissions policy which provides for maximum accessibility to the school”.

Section 15 (2) (d) states the Board of Management shall “publish …. The policy of the school concerning admission to and participation in the school and ensure that policy principles of equality and the right of parents to send their children to a school of the parents’ choice are respected”.

Section 27 (1) states that “A board shall establish and maintain procedures for the purposes of informing students in a school of the activities of the school” and (2) that “the procedures established and maintained under subsection (1) shall facilitate the involvement of the students in the operation of the School having regard to the age and experience of the students, in association with their parents and teachers”.

The Education Welfare Act, 2000 [Section 19 (1)] requires that a Board of Management shall not refuse to admit a child except where such refusal is in accordance with the school’s Admission  Policy. Section 19 (2) requires that parents must provide relevant information to the school while Section 19 (3) requires that the Board of Management, shall as soon as possible (but no later that 21 days) after receiving such information “make a decision in respect of the application concerned and inform the parent in writing thereof”


The Equal Status Act, 2000 [Sections 5 & 7 (2)] prohibits discrimination on the grounds of “gender, marital status, sexual orientation, religion, age, disability, race or membership of the Travelling Community” regarding admission, access to programmes, participation in the school or regarding expulsion or any other sanction.  There are limited exceptions regarding single-sex schools and schools promoting particular religious values [Section 7 (3)].


The school shall have in place appropriate channels of communication and procedures

  • To inform parents about the school, it’s programmes, activities, and procedures
  • To enable applications for admission to the school to be handled in an open, transparent manner
  • To put in place criteria under which applications shall be considered
  • To ensure that these criteria are informed by our Ethos, our Mission Statement & current legislation
  • To specify what information is required by the school at the time of application

Context, Resources, School Organization & Curriculum

The school supports the principle of equality for all students regarding access to and participation in the school.  The school respects the diversity of traditions, values, beliefs, languages and ways of life in society. The school acknowledges the right of parents to send their children to a school of the parent’s choice, subject to the resources available to the school including classroom accommodation, class size, teaching resources and financial resources and subject to the capacity of the school to provide for the needs of any applicant or student.  It will make every effort to secure those resources – where the resources cannot be secured the school may refuse admission. The needs of all the children in the class must be taken into consideration as well as the needs of the pupil enrolling.

The school is staffed in accordance with the standard pupil – teacher ratios sanctioned by the Department and any additional teaching hours sanctioned by the Department in respect of curricular concessions, special needs, special programmes etc.  The school operates within the regulations laid down by the Department from time to time.

The capacity of the school to implement its desired curriculum, its broad range of educational programmes, its breadth of extra-curricular activities, its school plan and policies are dependent on the resources it receives.  Consequently, in determining its activities and programme for any school year the school must have due regard to the teaching, management and administrative resources and the accommodation, equipment and funding available to it.

Roles and responsibilities in developing and implementing this policy:

Roles of Board of Management

  • To ensure that a policy is in place and that it is reviewed
  • To appraise this policy with regard to its suitability and the effectiveness of its implementations and to make recommendations for improvement where appropriate.
  • To decide on appeals by parents or students with respect to any decision(s) made by the Principal/Board..
  • To prepare (and submit to the Education Welfare Board) a statement of Strategies regarding Attendance.  The Statement of Strategy will have regard to guidelines issued by the Education Welfare Board and will set out the measures the Board of Management proposes to adopt
    1. For the purposes of fostering and appreciation of learning among students attending the school and
    2. Encouraging regular attendance at the school on the part of all students

Role of the Principal

  • To formulate draft policy in consultation with the teaching staff, students, parents, Board and Trustees
  • To monitor its implementation and to ensure that it is reviewed by the review date
  • To implement the policy and to support other teaching staff in their implementation of the policy
  • To apply for and acquire such resources as are available in accordance with government policies
  • To ensure, within the constraints of available resources, that alternative programmes are devised where necessary and practicable to meet the needs of students
  • To appraise the policy with regard to its suitability and the effectiveness of its implementation and to make recommendations for improvement where appropriate
  • To ensure a register of all students attending the school is established and maintained
  • To ensure that a record of attendance or non-attendance is maintained for each student registered at this school and, in the case of non-attendance, the reason for same
  • Prior to registering a child, to provide the parents of an applicant with a copy of the school’s Code of Behaviour and ensure that the parent confirm in writing their acceptance of the Code of an assurance that they shall make all reasonable efforts to ensure compliance with the Code by the child
  • To provide, on request, to any parent of a child registered in the school with a copy of the Code of Behaviour
  • Where a child is refused admission, to advise the parents of their right of appeal to the Trustees and the Department of Education setting out Title and Address of each and advising of time limits

Role of Teaching staff

  • To co-operate with the implementation of this policy
  • Every effort will be made to take the needs of all students into account in the way in which they select textbooks, plan and teach their lessons and conduct assessments
  • To bring concerns about Special Needs curricular matters and information to the attention of the Principal, Deputy Principal, Special Needs Teacher
  • To keep parents informed through the regular Parent / Teacher Meetings and by meeting parents from time to time as required.  
  • To appraise this policy with regard to its suitability and the effectiveness of  its implementation and to make recommendations for improvement where appropriate

Role of Students

  • To co-operate fully with the school in the implementation of the policy

Role of Parents

  • To support the policy and to co-operate fully with the school in its implementation
  • To bring to the attention of the school authorities any concern they may have in relation to the school’s provision for the educational needs of their child
  • To appraise this policy with regard to its suitability and the effectiveness of its implementation and to make recommendations for improvement where appropriate.

Policy Considerations

The Board of Management of Holy Cross Mercy School School reserves the right of admission if such admissions contravene Departmental guidelines.

The school will not refuse a child on the basis of ethnicity, special education needs, disability, traveller status, refugee status, political or religious beliefs, family or social circumstances, provided the necessary supports are in place in the school.

The school will maintain a list of refused applicants for each class, their place on that list having been determined under the criteria outlined.

The Board of Management respects parental choice in relation to enrolment, provided the enrolment criteria are fulfilled.

  • The Board of Management of Holy Cross Mercy School, in its Policy of Admissions/Enrolment, respects the rights of the existing school community and the children already enrolled. Consequently, the Board of Management reserves the right to determine the maximum number of children in each class, bearing in mind
  • Health & Safety Concerns regarding Staff and Children
  • Available classroom space
  • Multi-grade classes
  • Educational needs of the children
  • Presence of children with special educational needs
  • Department of Education & Science class size directives
  • Appropriate Supports and Resources are available
  • Time of school year

Procedures – Application, Enrolment Criteria & Decision / Appeals

  • Failure to fully complete forms may result in refusal to admit a student.
  • Further relevant information may be sought at a later stage
  • In applying the criteria for enrolment, the school will take into account Gender Balance Male / Female and limitations in the size of classes.

Admission to the school is, of course, subject to the resources available to the school including classroom accommodation, class size, teaching resources and financial resources, and subject to the capacity of the school to provide for the needs of those who apply for admission.  Where the school lacks the necessary resources to meet the needs of any applicant or student, it will make every effort to secure those resources-where the resources cannot be secured, the school reserves the unfettered right to refuse admission. It is the responsibility of parents / guardians of any child to inform the school of any such needs on the enrolment application form for the child’s own welfare.  In this context the school authorities will have equal regard for the welfare of all the students and their right to an education in an atmosphere that is not detrimental to their physical, emotional, moral, social or intellectual development. Failure to fully complete the application form, failure to supply any relevant information requested by the school or failure to make reasonable arrangements to meet with the school authorities to discuss the application may result in a child being refused admission to the school.

Application for immediate admission in the current school year

  • Application forms are available from the school secretary and on the school website
  • Failure to fully complete forms will result in refusal to admit the applicant
  • The behaviour record of a student in their previous school shall be considered
  • The attendance record of a student in their previous school shall be considered

Junior Infant Enrolment Procedure

The registration process is initiated on receipt by the school of a completed application form. This form must be signed and dated by one or both parents or guardians. The form will be date stamped on receipt by the school, and is attached as appendix 1 to this policy. Telephone calls or personal school visits concerning enrolment will be facilitated, but are not in themselves enrolment applications.

Date of application, child’s date of birth, address and telephone contact number are recorded in the School Record of Applications, and the attached acknowledgement (Appendix 2) together with a copy of this policy is sent to the applicant. The acknowledgement of an application merely confirms that it will be assessed under the criteria outlined, and does not confer any further status on that application.

Entry in the School Record of Applications means that an application will be considered in early March of the relevant enrolment year, and will be evaluated on the basis of the criteria outlined in this policy.

Junior Infant Enrolment Criteria

If the number of children on the Waiting List exceeds the number of places available, the following prioritising criteria are used:

Priority Criterion
1 Priority is given to brothers and sisters of children already in the school or who have attended the school in the past.
2 Children of current school staff.

Children who attend Holy Cross Mercy Pre-school

3 Children of parents who are past pupils of the school.
4 The criteria are listed in order of priority when spaces are allocated under criterion 1 and space is still available, then criterion 2 comes into play and so on.  This prioritization proceeds until all places have been allocated. If at the end of this process there are still places available and children are equal under the above criteria  priority will be given to girls as we are a single gender school from Rang 2-Rang 6.

Priority will be given to children who are 4 years of age on or before 30th of September


Criteria for Enrolment to Snr. Inf. to 6 Classes

The following criteria will be applied if there is a surplus of applications for available places in the Senior Infants to 6 classes.







Priority is given to brothers and sisters of children are/ were  already in the school or who have attended the school in the past.




Children of current teaching staff.




Children of parents who are past pupils of the school.




All children enrolled are expected to comply with and support the school’s Code of Behaviour, as well as the school’s designated policies on Curriculum, Organisation and Management.


The Board of Management will monitor the implementation of all aspects of the Policy and review and amend the Policy as required, with particular emphasis placed upon

  • Effective management placed on application process
  • Clarity and transparency relating to the process
  • Applicants informed in good time re the status of their application, particularly in the case of refusal to enrol
  • Positive Parental feedback

Monitoring Procedures

The implementations of this policy will be monitored by the Board of Management at the appropriate time.  It will also be referred by the Principal for consideration by the full staff at the same time. The Principal will report to the Board of Management regarding the process of enrolment in December each year and regularly thereafter until enrolment is complete.  Where the Principal refuses admission to any applicant, by the authority delegated to him by the Board in line with this policy, any such refusal shall be communicated to the Board at the earliest opportunity.

Review Procedure

The policy will be reviewed regularly in the light of experience.  It will be reviewed by the full staff and Board of Management every five years.  Any staff member, board member, parent, guardian or student who is unhappy with the content or the implementation of any school policy may request a review at any time and such a request will be dealt with as quickly as possible.  Next review of this policy will occur before or during the school year 2020/21.


This policy was ratified by the BoM on 26/10/16

Signed: _________________________


Chairperson BoM

Date: 26/10/16


Dear Parents/Guardians,

The Board of Management of Holy Cross Mercy School are delighted to confirm that



has a place in our school for September 201—-


A meeting for the parents will be held here in the school prior to the summer holidays. At this meeting you will have an opportunity to meet your child’s teacher. You will be notified of the date closer to the time.

Your child will get an opportunity to spend time in his/her classroom before the school closes in June.

Please complete the attached forms and return to the school, in the envelope provided, as soon as possible.

We would like to take this opportunity to warmly welcome you and your child to our school community.


Le gach dea ghuí



Bridget Mc Guire

Chairperson Board of Management