Holy Cross Mercy School
Privacy Notice to Parents / Guardians
By enrolling in and attending Holy Cross Mercy you acknowledge that your personal data (including special category personal data) will be processed by Holy Cross Mercy. The purpose of this Privacy Notice is to better inform you of
Who we are
What personal data we collect about you and your child who is enrolled and attends our school
How and why we use your personal data
Who we share your personal data with
The reasons why we share your personal data
How long we keep your personal data
Your rights as a Data Subject – the person about whom we collect and store personal data
If you need more information, please see our Data Protection Policy available at mercyholycross.ie
Who we are:
We are Holy Cross Mercy
Our address and contact details are New Road, Killarney, County Kerry, 0646631241
We provide primary education
For further information, see our Data Protection Policy available at mercyholycross.ie
The information we collect about you
The personal data we collect can include information about your identity and contact details; images/photo; family details; admission/enrolment details; previous schools; academic progress; PPS number; special educational needs; nationality; language; religion; medical data; information about behaviour and attendance; information about health, safety and welfare; financial information (re payments for books, tours etc); and other personal data.
Further details of the data we collect about you can be found in our Data Protection Policy.
How and why we use your information and the legal basis
We use your personal data for purposes including:
your application for the enrolment of your child
to provide your child with appropriate education and support
to monitor your child’s academic progress
to care for your child’s health and well-being
to care for our staff and pupils
to process grant applications and other funding
to coordinate, evaluate, fund and organise educational programmes
to comply with our legal obligations as an education body
to comply with our monitoring and reporting obligations to Government bodies
to process appeals, resolve disputes, and defend litigation etc.
For further information on what data we collect, why we collect it, how we use it, and the legal basis for same, please go to our Data Protection Policy available at mercyholycross.ie
Who we share your information with
We share your personal data with third parties, including other Government bodies.
This includes the Department of Education and Skills, NCSE, TUSLA, An Garda Síochána, HSE, the Department of Social Protection, the Revenue Commissioners etc.
The level of sharing and the nature of what is shared depend on various factors. The Government bodies to which we transfer your personal data will use your personal data for their own purposes (including: to verify other information they already hold about you, etc.) and they may aggregate it with other information they already hold about you and your family. We also share your personal data with other third parties including our insurance company and other service providers (IT providers, security providers, legal advisors etc.), We are legally required to provide certain records relating to the progress of a pupil (under 18 years) in his/her education to the pupil’s parents/guardians, including results of assessments.
For further information on who we share your data with, when and in what circumstances, and why, please see our Data Protection Policy available at mercyholycross.ie
We do not transfer your personal data to a third country or international organisation
We do not engage in automated decision making/profiling
How long we hold your child’s data
Some personal data is only kept for a short period e.g. data no longer needed will be safely destroyed at the end of an academic year
Some data we retain for a longer period e.g. enrolment forms are retained in the school until your child reaches 25 years of age
Some data is never destroyed e.g. Roll Books and School Registers
For further information on the retention periods, please go to our Data Protection Policy available at mercyholycross.ie
You have the following statutory rights that can be exercised at any time
Right to complain to supervisory authority
Right of access
Right to rectification
Right to be forgotten
Right to restrict processing
Right to data portability
Right to object and automated decision making/profiling
For further information, please see our Data Protection Policy available at mercyholycross.ie
If you would like to discuss anything in this privacy notice, please contact Mrs. Ursula Coffey at email: email@example.com in this school.